Keycafe

Morgan Sindall

Key control workflows designed specifically for Morgan Sindall staff and contractor management.

Simplify Access for Staff

Simplify Access
for Staff

Effortlessly pick up and drop off keys using PIN codes, no oversight required.

Real-Time Control

Real-Time
Control

Easily track and manage key access permissions from anywhere, anytime.

Streamline Operations

Streamline
Operations

Save time, minimize training, and focus on delivering exceptional builds on schedule.

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Morgan Sindall Construction & Infrastructure

"We have saved significant time, cost and stress in managing keys for our construction project - freeing up our site managers to complete their everyday role."

Rob Harrison
Rob Harrison
Site Manager
Morgan Sindall Construction & Infrastructure

Challenge
Challenge

Morgan Sindall Construction, a UK-based construction company with a vast network of local offices, faced a significant challenge in managing keys for one of their new residential construction projects in London. Traditionally, they tasked a dedicated employee on site to oversee key management on large projects like this, which involved manually signing in and out keys. This process was not only costly but also time-consuming and lacked a consistent trail of key access, especially when damage to apartment units or equipment occurred.

Pain Points

  • Costly and time-consuming manual key sign in/out process
  • Difficulty restricting access to sensitive areas of the site
  • No reliable and consistent log of key accesses
  • Often no responsible party for damages

Solution
Solution

Upon discovering Keycafe, Morgan Sindall Construction saw an opportunity to modernize and automate their key management process. Keycafe was the clear choice compared to other options on the market. The project’s site manager Rob Harrison explained: “We had two other solutions quoted that were considerably more expensive and less user-friendly.”

Keycafe's system allows them to restrict access to different apartments and other areas while maintaining a record of who accessed which location and when. Subcontractors are given access to specific groups of keys, while Morgan Sindall team members have access to all keys. This system eliminated the need for a physical person to sign keys in and out, providing flexibility for subcontractors to obtain keys as per their convenience.

Result
Result

The implementation of Keycafe brought immediate and tangible benefits. Site managers experienced a drastic reduction in the time spent signing out keys to subcontractors in the mornings. The system also enhanced accountability, leading to fewer instances of damage in the apartments. An unexpected benefit was the preference of subcontractors for the automated system, as it allowed them to access keys without waiting for a designated staff member to arrive. Overall, the staff of Morgan Sindall have found Keycafe to be a major improvement in their daily operations.

The Outcome

  • Cost savings: estimated reduction in staffing costs of £3000 per month
  • Time savings: site managers no longer need to be present for key handovers
  • Flexibility for subcontractors who can now self-manage key pickups and drop offs
  • Increased accountability: all key accesses are recorded, so any damage can be traced back to the responsible party

Schedule a Personalized Demo Now

A dedicated Keycafe representative will assist with a live video demo.

24/7 Self-Serve Key Access

24/7 Self-Serve Key Access

Keys are available to your staff and contractors, no need for daily admin management or manual tracking.

Simple PIN Code Access

Simple PIN Code Access

Staff each have their own PIN code for access that does not change when you change keys or permissions. This simplicity ensures maximum staff compliance in adopting the system.

Always Connected

Always Connected

IoT-connected device allows for you to have remote oversight and real-time updates.

Granular Permissions

Granular Permissions

Ensure authorized access only by specifying who has access to keys and at what times. Revoke permissions instantly.

Real-Time Alerts

Real-Time Alerts

Set up notifications for real-time tracking as keys are picked up and returned by staff. Know immediately if keys are not returned on time after a shift.

Audit Trail

Audit Trail

Download the history of all keys in and out of your system and analyze the data for usage patterns.

How It Works

How It Works
Easy pickup workflow ensures staff compliance
  1. Enter their PIN
  2. Select the desired key
  3. Bin opens to reveal the requested key
The drop off is even easier
  1. Enter their PIN
  2. Scan the Keycafe fob and a bin door will open
  3. Place keys in bin and close door

Take Control of Your Key Management Today