Trucking & Transport
Keep Your Fleet Moving On Time with Automated Key Management
Ensure Driver Accountability with Centralized Monitoring
Navigate the logistical complexities of the trucking industry with ease using Keycafe's advanced vehicle key management system. Tailored specifically for the needs of trucking fleet managers, our system offers an efficient and fully transparent method to handle key distribution. Enhance your dispatch efficiency, provide your drivers with convenient, contactless key pickup, and enjoy the benefits of meticulous tracking for every key exchange, ensuring unmatched accountability and peace of mind.
Trusted by Industry Leaders
Simplified and Centralized Dispatch
Manage your entire fleet's keys from one dashboard, or create groups based on locations and routes. Enjoy real-time key statuses for maximum fleet efficiency.
Automated, Contactless Key Access
Drivers pick up and drop off their permitted keys using a unique PIN code, ensuring the right driver gets the right vehicle, every time. No on-site supervision required.
Full Driver
Accountability
Every key access is recorded, providing you with a detailed audit trail. No more unexplained mileage or vehicle damage without a responsible user.
Increase Operational Efficiency
User-friendly workflows require little training for staff to understand key control processes. Quicker key access and less time looking for keys means more on-time deliveries.
Explore Our Vehicle Fleet Management Workflow
User-friendly interface ensures driver adoption.
- Enter a unique PIN code
- Select the desired vehicle key
- Bin opens to reveal the requested key
"We decided to go with Keycafe as it is a stand-alone plug and play solution with built in networking and back up battery. Easy to set up and manage plus a helpful team."
M-Series
SmartBox Modular Key Control
Wall mounted and 4 inches off the wall means it’s not much bigger than a picture frame.
MS5 Base SmartBox 9 Bin
- 9-bin capacity
- Steel-reinforced polycarbonate chassis
- 7” touch screen
- 5MP Camera
- Optical motion sensor
- Cellular kit optional
- 3500 mAh lipo battery backup
- Cloud managed
- OTA updates
- iOS / Android compatible
- IP52 / Weather-resistant
MS5E-18 Expansion SmartBox 18 Bin
- 18-bin capacity
- Steel-reinforced polycarbonate chassis
- Cloud managed
- Daisy chain up to 10 Expansions
- IP52 / Weather-resistant
MS5E-42 Expansion SmartBox 42 Bin
- 42-bin capacity
- Steel-reinforced polycarbonate chassis
- Cloud managed
- Daisy chain up to 10 Expansions
- IP52 / Weather-resistant
Cloud-Enabled Key Management for Vehicle Fleets
Always-Connected Management
Allow or revoke access to keys from anywhere and in real-time, so last-minute driver changes can be accommodated.
Real-Time Tracking
Stay informed with instant notifications on key accesses, ensuring you always know who is driving a vehicle at any given time.
Flexible Access Control for Your Fleet
Create precise driver access permissions to vehicle keys, from time-restricted shifts to ongoing access for managers.
Reporting & Insights
Access detailed key use reports and insights to make informed decisions, optimize fleet operations, and enhance security.
Vehicle Fleet Managers Love Keycafe
"Keycafe is a full-service, robust key management system that will provide you with accessibility, accountability, and security of your key processes."
"We have a pretty large fleet of vehicles (90+) and were looking for a reliable solution for key management. We came into contact with Keycafe at the right time. We mainly liked the user-friendliness and very quick replies to our questions asked. Since the integration of Keycafe, we have to worry much less about our key management. There is much more clarity when and by whom our keys are borrowed."
Key Management Reimagined for Your Fleet
Keycafe's specialized key management software is the advancement your trucking and transport operations need to stay ahead. Designed with the industry's specific challenges in mind, our platform offers unmatched efficiency through real-time tracking and customizable access controls. The seamless integration with existing workflows and access to insightful analytics transform these features from mere enhancements into critical components for operational success.
Embrace the future of fleet management today. Schedule your live demo and navigate your fleet management towards success.
Ready for Smarter Key Management?
Let's Talk.
Frequently Asked Questions (FAQs)
How can drivers access keys if they are not tech-savvy?
We offer multiple options for drivers to pick up keys, specifically designed for authorized, yet convenient access.
Many drivers will use a unique PIN code that can be customized to match an employee number or similarly memorable code. NFC-embedded sticker badges can also be placed on an ID card, allowing drivers to simply tap their card to the SmartBox. Finally, the Keycafe app can be used on a smartphone for maximum functionality.
Can Keycafe scale with our fleet as it grows?
Yes, our key management system is designed with scalability at its core, perfectly suited to accommodate the dynamic needs of a growing business. Our SmartBoxes are modular, allowing you to easily add key storage capacity, and our software enables granular organization of locations, departments, and key groups.
How does Keycafe integrate with our existing fleet management software?
How can we retrieve keys from the SmartBox in case of an emergency or system failure?
Our SmartBoxes are equipped with a battery backup system for power loss, as well as a separate failsafe module with an independent power supply that allows for key access in the event of a complete outage. See SmartBox specs for details.
